Employment

We are hiring!! Are you the one to join our team?

Job Title: Office Manager

Job Overview:

We are seeking a highly organized and experienced office manager to oversee the daily operations of our estate planning law firm. As the office manager, you will be responsible for managing the administrative functions of the office, including overseeing the work of support staff, managing the office supplies and client schedules, and ensuring we maintain top quality customer service. If this sounds exciting to you, you might be THE ONE.

Responsibilities:

  • Oversee the day-to-day operations of the office, including managing support staff and ensuring efficient workflows
  • Ensure compliance with company policies
  • Schedule appointments and manage client communications including answering phones
  • Conduct some client meetings under attorney guidance
  • Plan and maintain event and travel schedule for attorneys
  • Prepare client communications
  • Prepare and manage client invoices
  • Maintain accurate and organized files and records
  • Manage office supplies and equipment, and ensure they are properly maintained
  • Coordinate with vendors and service providers to ensure the office is running smoothly
  • Provide administrative support to attorneys as needed
  • Supervise an office assistant/file clerk

Requirements:

  • Bachelor’s degree in business administration or a related field, preferred not required
  • 2+ years of experience as an office manager, preferably in a law firm setting
  • Strong organizational and time-management skills
  • Excellent communication skills, both verbal and written
  • Ability to prioritize tasks and manage multiple deadlines
  • Knowledge of office software, including Microsoft Office and document management systems; ability to quickly learn new software systems and to implement additional efficiencies across multiple platforms
  • Experience managing a team of support staff

If you are a highly organized and detail-oriented individual with experience managing the daily operations of a law firm, we encourage you to apply for this exciting opportunity. This would be a good fit for someone looking to uplevel their career, someone looking to relocate to beautiful Juneau, or someone ready to find a different work culture.

Full-time position, salary DOE, generous leave policy and holidays, 401K with 4% match.

If you are THE ONE, please send your resume, salary requirements, and a cover letter that clearly conveys WHY we should hire you and what you bring to the table.  Tell us what you’re looking for in a job and why you think you’d be a good fit.  Oh, and make sure to put “I’m THE ONE” in the subject line.  Any emails without the correct subject line won’t even be opened.

Applications will be reviewed starting June 20, 2023.

Send your application materials to liz@lizsmithlaw.com.